Weddings require professional helping hand to ease the couple's burden by implementing all preparations they did and the presence so called angels on the side is vital to make a celebration worth remembering.
Now that the couple has arranged everything from scratch, a helping hand is called for and a coordinator is needed if a relative is not around to do the job professionally. It is best if a friend or someone else can offer assistance to curtail some expenses but remember that you can not demand if they do accept. Even if it is easier for them to do so, still the knitty-gritty of wedding details has to be attended and a professional wedding coordinator is a solution.
§ Four coordinators is ideal
§ Two coordinators are assigned to pick necessary materials needed for the ceremony – flowers for the entourage particularly for the principal sponsors. The bridal bouquet is left for the bride for pictorial purposes. The rest of the entourage who are with the couple can have their needed flowers or bouquet. They are going to have pictorials, too and the best shots are having them at hand.
§ An hour and a half, the coordinators must be at the ceremonial ground or at the church to attend to the guests and the bridal entourage. Checking is done at the same time pinning boutonnieres for male entourage and handing the bouquet for the female entourage and the rest who don't have theirs yet.
§ At least an hour before the ceremony, offerings are set and remind those assigned for the offering. This is for a Catholic ceremony. They are grouped near the offertory table.
§ Fifteen minutes before the ceremony, the bridal entourage is assembled
§ Then, procession begins with a coordinator assisting with the march and one or two is assigned near the altar to assist members of the entourage for their seats.
§ Then, the parents of the bride walk until the middle aisle to wait for the bride ready to hand her to the groom waiting near the altar.
§ Ten minutes before the offertory, the ones to offer are lined up at the back.
§ When the ceremony is over coordinators assist for the sequence of the picture taking or do a roll call if nobody is assigned.
§ For the recessional march, entourage and some guests are gathered for some petal throwing and confetti to add gaiety.
§ Then, we gather everything left-off like the veil, cord, the bible, the unity candle, etc.
Before the grand entrance of the couple, everybody has to be received. If there is a seat plan then it has to be implemented.
§ As guests are ushered in, music is played on either live if there are wedding musicians or house music from the sound system.
§ When everybody is seated, the couple are briefed for their entrance.
§ Principal sponsors and parents are acknowledged then followed by the presentation of the entourage.
§ Then the Grand Entrance with all the flair needed like bubbles, smoke, confetti, flaming swords, etc.
§ The guests are assisted for the souvenir shots with the couple before proceeding to the buffet table.
§ During dinner, guest book is passed on
§ Middle part of the program, souvenirs are handed to some guests.
§ Assist the program host during the bouquet and garter games where single ladies and single guys are needed to participate.
§ Take care of the suppliers' fees, if designated.
§ Take care of the wrap-up job like food left has to be brought home by the couple, all paraphernalias are handed over.
These are the most needed wedding planning checklist and following them will make a job well done. The reward of having to be in one place at the same time taking care of all the couple and guests' needs is a good feeling of having done something commendable from an expert wedding coordination process.
We make it a point that an hour before the ceremony begins wedding coordinators are around attending to the guests especially the bridal entourage, briefing them to just stay put at the back ready for the line-up and normally fifteen minutes before the wedding starts, all members of the entourage are assembled accordingly.
Then, a sign will be given us to begin and one coordinator is in cue as the procession begins making an unhurried flow with the right cadence. If no church attendant is around near the altar to guide wedding entourage on their respective seats, one will be assigned. We make it a point to check the right wedding music when the entourage marches on.
For the offertory proceedings, ten minutes before the offering designated ones to bring the gifts are ready for the walk and we have to see to it that the line-up is in accordance to church preference.
From then on, just minutes away wedding coordinators will be on their feet to assist during the pictorial where bridal entourage and guests have their turn during the photo session.
Before the recessional, we make sure that some guests and members of the bridal entourage are gathered on the church entrance with petals on their palms and two tubes of party poppers to be burst simultaneously with petal throwing.
As wedding coordinators, we must be the first to proceed to the reception venue to attend to seat plan devised by the couple and another coordinator assisting guests and bridal entourage to their designated seats. Also, we make it a point to let one wedding coordinator stay at the venue to anticipate guests who proceeded straight to the reception.
And when everybody is around, the wedding reception program commences working hand-in-hand with the program host.
During the meal because the couple has the help, the coordinators will assist during the pictorial for the guests per table to join the couple for souvenir shots before proceeding to the buffet table just to ease congestion and to run things smoothly on the handle.
Wedding souvenirs, on the other hand are given during meal time when everybody is seated and halfway during the program but guest book is passed when guests are around on their seats and feeling comfortably.
And during the climax of the program where a game is done for the bouquet and garter ceremonies, wedding coordinators are on the go to gather single ladies and single gentlemen to participate because for a wedding celebration the more participants, the merrier.
And the final thing to do before wedding coordinators leave is to make sure that everything is turned over to the couple. That will include wedding paraphernalia used during the ceremony, the wedding guest book, extra souvenirs, the food left for taking home, the suppliers’ fee are settled and wedding gifts ready to be brought home by the couple.
But most of all, good memories from a special wedding event are brought to last.
